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Author Guidelines

It is suggested to the authors to check Uniformity Requirement for Manuscript submission to Biomedical Journals of the International Committee Medical Journal Editors in the website: www.ICMJE.org or its Spanish version http://www.metodo.uab.es/enlaces/normas.htm as guidelines for preparation of the manuscripts.

The UDES Faculty of Health Sciences Journal welcomes scientific contributions of original research articles for publication, which have not been previously entirely or partially published in any journal as printed full article or complete electronic publication in the same language or any other language.

A. MANUSCRIPT PREPARATION 

The manuscript must be submitted as Word document or Text processor LaTeX (.Tex). PDF is not an acceptable file format. The paragraph must be adjusted text in a single column using Arial 12-point font and 1.5 lines as Line spacing option. In the text, may use bold or italic letters, superscript and subscript letters or numbers, among others. Each section must be clearly defined, and it could use subheadings with a brief subheading. All subtitles must be separated in its line space. All pages must be numbered in the inferior right side, including the cover page.

A.1. Cover page

It must include the following information in this exact order:

1.1 Journal’s section: It must be specified in which section of the journal the author wishes to include the article whether it is original research, brief communication, technical note, literature review, essay, case report, letter to the editor or editorial.

1.2 Title: It must be succinct and informative. It should contemplate the keywords. The title is usually used in the electronic retrieval system, for that reason, the use of abbreviations and chemical formulas should be avoided. It should be written in Spanish and English.

1.3 Short-title: It should not exceed more than 80 characters with spaces, it should be written in Spanish.

1.4 Author’s names, academic information and institutional affiliation:  It should be written in the full name of all authors, including last names. Underneath each author name should be informed the highest academic degree, and institutional affiliation, the address for correspondence for the main institution for each author, city, and country. To define each corresponding institutional affiliation, it could use superscript numbers after the author’s name.

1.5 Names of the institutions where the study was conducted: It should be written in full, the name of the institution where it was conducted the study when this requirement applies.

1.6 Corresponding author: It should specify the name, correspondence address, telephone number, fax number (with the code area) and e-mail address of the corresponding author, who will be responsible for the correspondence of the manuscript and also should communicate with Editorial Team in each phase of the editorial process and publication. Permanent contact should be maintained. 

A.2. Preparation for original research scientific article 

2.1 Abstract: It should follow the cover page. The abstract must be autonomous and should provide essential information and be precise for it to be presented separately form the published article. For that reason, the references must be avoided, only should be quoted those that are considered extremely important (reproductions or validation from other studies). Also, it should avoid non-standardized abbreviations or the less common use, but it required defining them the first time it is mentioned. Total word count 250 words, it should be structure and with subheadings must appear as follows: introduction, objective, materials, methods, results and conclusion. It should be indicated briefly the research purpose, the methodology that was used ( the type of study, participants, procedures and analytic methods) the main results and the most relevant conclusions. 

In this section, novel aspects and important observations that were results of the published study should be remarked.

After the abstract in Spanish, the abstract in English should be added following the same previously stated remarks.

2.2 Keywords: It must appear immediately after the summary and “abstract”. It must be included, about 4 to 6 keywords; it should use Latin nomenclature and avoided general terms, plural and multiple concepts (should be avoided, for instance, “and” “the”). It should be avoided abbreviations (only used previously established). It should be remembered that keywords and abstract are used for indexing your paper. The descriptors that appear in website “Descriptores en Ciencias de la Salud” (DeCS) (http://decs.bvs.br/E/homepagee.htm) or Medical Subject Headings (MeSH) of the Index Medicus (htt://www.nlm.nih.gov/mesh/MBrowser.html) should be used.

2.3 Introduction: In this section should appear all general aspects that describe the context and background, which encloses the problematic situation and justification for doing the study, as well as the objectives. It should include references strictly pertinent, and it should not include data or conclusion of the presented study.

2.4 Materials and methods: In this section, it should provide enough information to allow reproducibility of the study. Previously published methodologies should be included with the appropriate citation and reference; it should only describe pertinent modification about the article.

It is suggested that it must contain the following subsections, which can be either with a subheading or not.

Type of study: It should describe the type of study used for designing the research. It should be clearly specified how and why it was done in a certain way. If the authors request more information about specific designs, access The Consort declaration (http://www.consort-statement.org) and the initiative Strobe (http://www.strobe-stament.org), which may provide some recommendations.

Location, period of time, selection and description of the participants: In this section, it should be established in which location the study was conducted, locality, laboratories or institutions. It should be described the population of the study and specify the sampling method used. Likewise, it should specify inclusion and exclusion criteria.

Technical information or procedures: It should describe the methods, techniques or tests that were used for obtaining the results. It must specify names and brand labels of the equipment, agents or scientific names of the biologic material with respective codes that were used if it is pertinent. In case those non-recognized methodologies were used, it should be described and also should be included with the appropriate citation and reference.

It should mention novel or modified methods, explaining the reasons for use.

Statistical analysis: It should be detailed statistical analysis for obtaining the results, which could be proven by expert readers. It should define statistical terms, abbreviations and most of the symbols the software used. All statistical methods should relate to a manual or classic articles (it should be included with the appropriate citation and reference).

Ethical Aspects: See Ethical Policies of the journal.

2.5 Results: The results should be presented in a sequential logical fashion in the text. It must be clear, concise, and it should remark on the most relevant findings. It should avoid repeating data explained by tables and figures in the text. The number results not only should be presented as a proportion; but also as absolute values. It should use the number of table and figures, indicating if it is required the data analysis considering the variables.

2.6 Discussion: In this section, it should display the most relevant findings from the study. It should avoid repeating information that is in any other section of the article, such as introduction, methodology, and results. The findings should be properly extrapolated and interpreted without repetition. It is necessary to compare and contrast the results obtained with other studies to provide a better explanation for the results. Furthermore, it should disclose limitations of the study and present possible implications of the results and the future perspectives for the biomedical practice. It should avoid extending the discussion of other authors or previously published articles.

2.7 Conclusions: this section should be succinct, and it should be displayed accordingly to objectives of the study. The conclusion must be supported by evidence. It should avoid statements about aspects that have not been mentioned along the article. It could propose hypothesis based on scientific evidence.

2.8 Acknowledgments: The acknowledgments should be in a separate section by the end of the article and before the references. In this section, it should be stated the names of the people who provided support during the research, participating institutions, among others.

2.9 Disclosure of potential conflict of interests: It should reveal any kind of real or potential conflict of interest, including financial association, personal association or any other, whether it is a particular person or institution within the following three years after beginning of the presentation of the study that could influence in a not appropriate manner, or if it is perceived as an influence into your work. The disclosure must be included on the cover page of the manuscript and in the letter of submission signed by all the authors.

2.10 Financial sponsors: In the manuscript, it should be identified the financial resources used in the study or preparation of the article. At the same time, it should describe the role of the sponsor(s) briefly. For instance, the design of the study, data recollection, analysis or interpretation of the data, the writing of the report or the decision to present the article for publication. If the financial aid had any involvement in the previously stated situations, then it should be indicated.

2.11 References: The references in the text should be numbered accordingly inside parenthesis before a point, following the order as they are mentioned for the first time in the text. It is not admissible to reference a text. If the tables or figures include reference, this must be included in the sequence. The reference should only be numbered based on the sequence established for the first identification in the text.          

Journal titles should be abbreviated in agreement with the Index Medicus. See the index list for MEDLINE journals at the website of the National Library of Medicine (http://www.nlm.nih.gov).

The reference to an article previously accepted but not yet published should be cited as “in press” and the authors must have their permission to quote them in the manuscript. The references that have not been published must appear as “not publish data” with the written consent from the authors.  It is not accepted to use personal communications. If it is necessary to quote an abstract published in a journal, which can be accessed online by the reader, it should adhere strictly to the Requirements for the Unified Manuscript submitted to Biomedical Journal International Committee: Spanish version: http://www.metodo.uab.es/enlaces/normas.htm.

For example:

To reference a journal article from one to six authors   

Halpern SD, Ubel PA, Caplan AL. Solid-organ transplantation in HIV-infected patients. N Engl J Med. 2002; 347(4):284-7.

To reference a journal article with more than six authors

Rose ME, Huerbin MB, Melick J, Marion DW, Palmer AM, Schiding JK, et al. Regulation of interstitial excitatory amino acid concentrations after cortical contusion injury. Brain Res. 2002; 935(1-2):40-6.

If the article uses a unique identifier in databases, it could be added

Halpern SD, Ubel PA, Caplan AL. Solid-organ transplantation in HIV-infected patients. N Engl J Med. 2002; 347(4):284-7. Cited in PubMed; PMID 12140307

Book

Murray PR, Rosenthal KS, Kobayashi GS, Pfaller MA. Medical microbiology. 4th ed. St. Louis: Mosby; 2002.

Book Chapter

Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, editors. The genetic basis of human cancer. New York: McGraw-Hill; 2002. p. 93-113.

Institutions as author

Royal Adelaide Hospital; University of Adelaide, Department of Clinical Nursing. Compendium of nursing research and practice development, 1999-2000. Adelaide (Australia): Adelaide University; 2001.

2.12 Figures: Each figure should be numbered successively and must be related to the text. Each figure should be saved as a separate document from the text, with the respective name that indicates the reference of the figure in the text. The figures must be saved as JPG, TIFF, EPS or MS Office, which must have a resolution between 300-1000 dpi. It must be used the right format for the figure considering the following instructions:

  • EPS: Vector drawings. It must include the reference or save the text as graphics.
  • TIFF or JPG: The color on the grey scale of the photographs (half- colours).
  • Do not use documents in GIF, BMP, PICT, WPG because the resolution is to low.
  • Avoid presenting figures that are not proportional to the content.
  • Size of the image: 9x12 cm.
  • Arabic Number (i.e., Figure 1)

Footnote of the figures must be underneath indicated in sentence case with superscript. The descriptions of the figures must be short, but should explain the symbols and abbreviations used. Use original figures, if not, include the appropriate reference of the original source. 

2.13 Tables: The tables should be numbered with Arabic numbers (i.e., Table 1). The number of each table must be consecutive and in agreement with the appearance in the text. Use simple formats for tables as those in Microsoft Word or text processor. The footnotes of the tables must be underneath the table of the left size and indicated in sentence case with superscript. The number of tables must be the least possible and only describing data that is not explained in any other section of the text. Every table must have its description with the same format as the figures. The number of figures and tables should not be more than six for original articles and a total of three for short communications, technical notes and literature reviews.

2.14 Abbreviations: check the use of abbreviation for the uniformity and consistency in the article. The abbreviations in the abstract, which are mandatory, it must be defined the first time it is mention. The list of abbreviations must correspond to http://www.issn.org/2-22661-LTWA-online.php; or the CAS (Chemical Abstract Service): http://www.cas.org/.

2.15 Units: It must use the International system of Units (SI). If it is mentioned in any other way, it should indicate its equivalent.

2.16 Databases: In the case that the article uses relevant information from a public database (genes, proteins, diseases, etc., or structures in public repositories), it must be indicated immediately after the link and the abbreviation or format identifier, or access numbers for databases (Bioinformatics). For example, database ID:xxxx: The links should be provided in the article between parenthesis. Next, it should mention some examples of the main databases and how to reference:

  • GenBank: Database for genetic sequences NCBI (GenBank ID: BA123456).
  • Protein Data Bank (PDB ID: 1TUP).
  • CCDC: (CCDC ID: AI631510).
  • TAIR: (TAIR ID: AT1G01020).
  • NCT: ClinicalTrials.gov (NCT ID: NCT00222573).
  • OMIM: (OMIM ID: 601240).
  • Menta: (MINT Identificación: 6166710).
  • IM: EMBL-EBI (MI ID: 0218).
  • UniProt: (UniProt ID: Q9H0H5)

2.17 Mathematical formulas: It should appear aligned with the text if it is possible and use the inclined bar (/) instead of horizontal for small fractions of terms. For instance, X/Y. At the beginning, the variables should be presented as italic letters. Number the questions in a continuous manner and put them aside from the text (center) and the reference number should appear in the text.    

2.18 Language: The manuscripts and administration requirements of the Journal of the Faculty of Health Sciences UDES may be written in Spanish and English while conserving appropriate grammar rules.

A.3. Manuscript preparation for literature review

The structure of the review article must be the following: a) cover letter; b) abstract and keywords in Spanish; c) abstract and keywords in English; d) the main text; e) acknowledgements; f) conflict of interest and disclosure policy; g) financial resources; h) references; I) Tables; j) Figures.

3.1 Abstract and Keywords: It must be indicated the subject of the review, why, and which are the key findings. It must be stated the literature reviewed in general. It is not mandatory a structured abstract. See manuscript preparation of an original article for more information.

3.2 Introduction: In the introduction, it must be explained what the revision is about and why it is relevant for health care professionals, who are not experts on the subject. At the end must point out the objective of the literature review.

3.3 Methods: For systematic reviews must be indicated the inclusion and exclusion criteria of the articles. It must be included, the strategy for search and the identification of the not included studies in databases, an approach for extracting the information, compiling evidence and evaluating bias, in addition to the type of statistical analysis.

For literature reviews, it is expected to be explained, the search and sources for information used to prepare the review. Authors should check databases like Cochrane, or other systematic reviews. They should indicate if their search has been made in Medline, if they have used personal references or if they consulted experts.

3.4 Results: In this section, it must be included the description of the studies, the risk of bias of the selection of the studies included and the effect of the interventions, expositions, or finding depending on the type of review.

3.5 Discussion: This section must contain principal findings, the strength and weaknesses of the study correlate with other studies, a discussion about differences among important results, and the relevance of the study with possible explanations and implications for health care professionals and for decision making, and finally, the questions without answers and possible topics for further research.

In the literature review, it is not mandatory to include results and discussions, but the development of the subject should be included by using subheadings, which are easier to comprehend.

3.6 Reference: It must be included at least 50 references.  

Other sections should follow the directions mentioned in section A.2. 

A.4. Manuscript preparation for case reports 

4.1 Types of case reports:

Traditional:  The case report describes the general management of an unusual case or condition that is not frequently found in clinical practice or poorly described in the literature. It describes the process from the beginning until the end of the treatment, without profound explanation about any particular aspect.

Emphasis on diagnosis and prognosis: It is emphasized in different aspect about the diagnosis and prognosis of the patient. It may cover the process and logic associated with the differential diagnosis and prognosis, wrong diagnosis, among others. It is emphasized in details about the medical history, physical examination and conclusions or decisions based on the examinations. The challenge for the reader in deducing the diagnosis and determining the intervention related to the diagnosis. It may include the intervention and its results, but not a detailed description.

Emphasis on procedures and clinical exams: To emphasize on the introduction of a new clinical procedure or a modification of one previously described. The difference with the aforementioned is that this one is mostly focused on a specific procedure. The conditions for the procedure should be described in detailed so that the reader could replicate it. The case demonstrates the clinical utility of the test. Also, it must be reported the evidence of reproducibility and proof or preliminary data about the same, if the author holds it.

Emphasis on the intervention: To emphasize on the intervention of the patient. It may include the development of the new intervention or a modification of an existent intervention for treating a clinical problem. It is presented in detail the framework for the new intervention or the modification, the process of development, the direct application on a patient, and the circumstances where it should be used. It should be reminded that the medical history of the patient and its evaluation must indicate why the patient is right for that procedure or intervention. Details must be included, but not too much in detail.   

Emphasis on the administrative process or academic: This report describes or demonstrates the development and the implementation of a new administrative process or educative process or modification on a process which previously existed to solve a problem in particular. It is focused on the rational framework of a new or modified process, the steps that should be taken into consideration for the development of the process and the direct applications of the process in the context of specific publication and the context where is used. 

4.2 Structure of the case report:

In this case, it should be as follows: a) cover page; b) summary and key words in Spanish; c) abstract and keywords in English; d) The main text e) acknowledgements f) Conflict of interest disclosure: g) Financial sponsors; h) References; I) tables and J) Figures.

Title: It should clarify that it is a case report.

Abstract: it must be presented in the same structure: introduction, objectives, description of the case and discussion.

Main text: Total word counts 2500 words (excluding abstract and references)  

Introduction: It must present the relevance of the subject (i.e. updated aspects relates to the diagnosis and prognosis, the procedure of (…), and intervention) in the case report. It must include a state of art problems with the differential diagnosis, wrong diagnosis; publications that previously were about the same subject. It must provide a reason why it should be presented in this case report.

It should end with the purpose of the manuscript in a way that indicates clearly what it is the case report (traditional, focus on the diagnosis, administrative, among others) is about. For example, the purpose of this case report is to demonstrate the process of diagnosis in (…)

Description of the case:

Medical history of the patient: To inform about the socio-demographic characteristics and patient’s history to demonstrate that the patient is ideal for the case report. Use the date’s related (year or months of the lesion or at the beginning of the treatment) more than absolute dates (calendar).

Initial evaluation:

  • Explain the main problem.
  • Describe the potential differential diagnosis.
  • Identify the additional information that must be requested to the patient and explain why this information is relevant.
  • Describe the pipeline for the exams (selection of the exams)
  • Explain why this patient is a good candidate for the purpose of the case report.

Exams

  • Describe the procedures of the exams for other to be able to replicate (use figures and tables)
  • Explain the theoretical framework for each test and measurement.
  • Reference studies about reproducibility and measurement validation. If they are not available, it must explain the possible reproducibility or validation of the instruments.
  • It must be explained, all the results of the exams.
  • It must be explained if the tests and the measurements confirm the first diagnosis.
  • A possible diagnosis and prognosis.

Intervention

  • It must be indicated, the plan of action (to continue with the management, to do more test, ask for a second opinion)
  • It must be established, a plan for the intervention based on the results of the process of evaluation.
  • It must be described, the general non-surgical management or chirurgical interventions. 
  • Use tables or figures for including details of the intervention but it should not be a thorough description.
  • It must be established, the relationship between the intervention and the diagnosis when an intervention occurs.
  • It must be included, the follow-up plan, new evaluations, and if more tests are required, also it should explain why is relevant.

Final Evaluation: If there is a posterior evaluation, it must be included to establish the evolution of the patient.

Discussion: It should include a critical analysis of how the diagnosis/prognosis of the case report, and how this process will guide future medical decisions. Compare the presented case with other cases in the literature and it should be established, how this case contributes improving the process of diagnosis/prognosis that previously existed. In the traditional case reports, it should avoid conjectures about cause and effect about the interventions; this should only be made through a randomized clinical trial. Likewise, it should avoid general assumption about other patients. It must be explained potential implications for the clinical practice. It should provide suggestions for future research.

References: It should not include more than 30 references.   

Tables and figures: It should not include more than 6 tables or/and figures in total.  

B. CHANGES IN THE AUTHORSHIP

This policy refers to the addition, suppression or reorganization of the names of the authors of the accepted manuscript. In this context, before the acceptance of the manuscript, it will be published as the online edition, for verification purposes. The requests to add or change or reorganize the names of the authors, it should be sent to the Editor of The Journal of the Faculty of Health Sciences UDES on behalf of the correspondence author. In the changes, authors should include the reason why the changes have been made in the name of the author. All authors should send written confirmation (scanned letter by e-mail or fax, and original letter) agreeing with the changes; it must be included on behalf of the author that is being retired.

After the acceptance of the manuscript, it will be published again online. After this, any request to add, remove or organize names of the authors of the article published online, it will follow the same policies as aforementioned, and correction of mistakes will take place. 

C. SUBMISSION OF THE MANUSCRIPT

The submission of the manuscript will be through the OJS platform. If you already have a username and password for login to The Journal of the Faculty of Health Sciences UDES go to login. If you need an username and password go to registration.

If you have problems with the submission of the manuscript using the OJS platform, you could send the manuscript via e-mail revistasalud@udes.edu.co.

The correspondence, including the notification of the Editor’s decision and request of the Journal, will be via e-mail.


 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. Originality Statement.

    The submission has not been previously published, nor is it before another journal for consideration. It should be guaranteed through a letter. All the authors should sign the letter, and include their ID, the number of passport for foreigners, and the number of citizenship ID for Colombians, institution affiliation, and e-mail address.

  2. Cover page.

    Authors should include the section of the Journal where they want to publish the article.

  3. A short title in Spanish or English must be included (maximum 80 characters with spaces)

  4. Authors must include the titles in Spanish and English (maximum 150 characters with spaces).

  5. The author's name should be accompanied by institutional affiliation, country, and the highest academic degree.

  6. Complete data of the author of correspondence should include name, surname, address, telephone, fax,and e-mail.

  7. Author’s rights.

    Authors should submit a letter with the statement of the succession of author’s rights (including their ID and contact information).

  8. Manuscript Format.

    The document must be sent as OpenOffice, Microsoft Word, RTF, and WordPerfect.

  9. The text is written in a single column and adjusted, the line spacing one and a half, font size 12 points, layout margins 3 cm on every side, font must be Arial and it should use italic instead of underlined letter (except for URL)

  10. All pages should be numbered in the left inferior side of the page, starting at the cover page.
  11. Manuscript structure.

    The structure of the manuscript must include title, abstract, introduction, materials and methods, results, discussion, acknowledgments, conflict of interests, financial resources, references, tables and figures with its descriptions and conclusions. 

  12. Abstract.

    The abstract must be structured in Spanish and English, total word count 250 words and with subheadings: introduction, objective, material and methods, results and conclusions.  

  13. Tables and figures.

    The tables and figures are numbered in the order of appearance, each one in a single page and at the end of the manuscript. 

  14. The tables should be with a simple format using word with their respective title.
  15. In total, figures and tables should not be more than six per article and three for short communications, technical notes and review articles.

  16. References.

    If possible, it should be provided, the URL for the references.

  17. The text must have all the style and bibliographic requirement included in the instruction guidelines for preparation of the manuscript. The UDES Faculty of Health Sciences Journal uses Vancouver Style.

  18. Ensuring a Blind Review

    If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

  19. Ethical aspects.

    Authors should guarantee that the submission meets the ethical policy of the UDES Faculty of Health Sciences Journal.

 

Copyright Notice

The authors that publish in this journal accept the following conditions:

  • The authors give up the copyright to the “Universidad de Santander “ and the right to publish to the UDES Faculty of Health Sciences Journal, with the registry work license attributed to the Creative Commons 4.0, which allows others freely remix, tweak, build upon and distribute your work non-commercially, as long as they license their new creations under the identical terms and give proper attribution to the work's authorship and initial publication in the UDES Faculty of Health Sciences Journal. 
  • The authors can make independent contractual agreements and additional for the non-exclusive distribution of the published version in this journal (for example, it could be included in an institutional database or being published as a book), always that first it is stated that it was published for the first time in this Journal.
  • It is recommended to the authors to publish online (for example on institutional pages and personal) after the review process; this may lead to a productive interchange of ideas.
  • The published articles are exclusively the responsibility of the authors and do not compromise the Editorial’s Committee, Scientific Committee or  “Universidad the de Santander” way of thinking.
  • If the manuscripts include an extract of other manuscript and copyright, the author (s) must have written consent of the ownership of the copyright and give credit to the source article.  

After the acceptance of the article, the author must proceed with the assignment of rights in the following format:

 

Letter of assignment of rights to the journal 

 

City, day of month, year

Adriana Angarita Fonseca
Editor in Chief
UDES Faculty of Health Sciences Journal
Universidad de Santander
Bucaramanga

The signature in the following document by all the author and creators of the manuscript entitle ““xxxxxx  xxxxxxx xxxxxxxx  xxxxx xxxx  xxxxxx xxxxx xxx” give voluntarily the exclusive license and without limits of time to the Universidad de Santander for the purpose of publishing the manuscript in the UDES Faculty of Health Sciences Journal.

To mine/our knowledge the UDES Faculty of Health Sciences Journal have an academic and scientific nature, without any lucrative interest, for that reason, we authorize the diffusion could happen through the online media or other which the UDES Faculty of Health Sciences Journal estimates.

With no particular other,

 

Name, signature and email of eah author
Type of document and Number ID

 

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